Online Accounting Services | Professional outsourced accounting, full charge bookkeeping services online

The accounting process is one of the easiest business processes for a company to outsource. The effectiveness of the Internet makes having a back-office bookkeeper obsolete. If you are looking for ways to reduce overhead and focus on your core business, now is the perfect time to make the switch to outsourced accounting services. With offices and staff located throughout the United States, TADAccounting provides complete outsourced bookkeeping and accounting services to small businesses and franchises.

By combining the experience of skilled accounting personnel, your accounting software and our web-based document transfer system, you will have an efficient accounting system that provides you with the accurate, timely financial data you need to confidently run your company.

We currently offer a Comprehensive Accounting Management Package that covers all aspects of your accounting system. You will get full charge bookkeeping, quality assurance and control managed by a CPA, as well as monthly financial reports and meetings. We understand that managers have diverse levels of understanding of their accounting, ranging from those who appreciate in-depth reporting and analysis to those who just want the bare minimum. We will go over each step of your accounting cycle with you to customize our procedures in order to meet your requirements.

Additionally, we offer optional services that are billed separately from our flat monthly fee. Our optional services are provided on an as-needed basis and include back-work, trend analysis, tax referrals, inventory, job costing, audit assistance, and computer software conversion.

Comprehensive Accounting Management Package

Our Comprehensive Accounting Management Package is designed to complete your daily financial record-keeping tasks as well as your month-end closing tasks, followed by preparation of your monthly financial reports and analysis of your business.

We want you to feel confident that your accounting system accurately reflects your current situation so you can concentrate on running your business instead of trying to stay on top of your books. The steps involved with basic bookkeeping can be overwhelming depending on the size of your business and the number of transactions. If you no longer feel like you have control of your books, give us a call. We will manage your business finances and keep you on the right track. Included in our fixed monthly fee, are the following full charge accounting services:

- Accounts Payable

Input vendor invoices to payable system
Classify invoices to the proper G/L account
Request and maintain vendor W-9 information
Maintain vendor master files
Respond to vendor inquiries about payment status
Retrieve copies of payments as necessary
Prepare and file required 1099 forms
Process requests for stop payments when necessary
Cut checks to vendors based on due dates or client instruction
Reconcile vendor statements to accounts payable ledger
Reporting to organization on detailed aged payables and cash requirements
Year end 1099 forms x

- Accounts Receivable

Billings prepared as needed by TAD and mailed out (all billings provided to Client for approval prior to mailing)
Record and account for revenue
Input receivable transactions into the accounting system
Prepare and deliver periodic statements
Issue client-approved credit memos and refund checks
Maintain subsidiary receivables ledger
Process client-approved adjustments
Apply cash received to customer accounts and resolve “short pays”
Light phone collections as needed by client
Client to photocopy checks and provide to TAD
Client to prepare deposit slips (provide to TAD) and make bank deposits

- General Accounting

Cash Management

Process daily sales and deposit reports
Verify daily deposits and report variances
Reconcile and verify credit card deposits
Reconcile monthly bank statements

Inventory

Client to provide TAD with a listing of all product numbers in inventory and a count of the number of each product. TAD can assist Client in obtaining this information
Client to provide reports of inventory sold and inventory purchased (exact method determined by individual client needs and systems)
Annual physical inventory to be taken by client with TAD’s assistance. TAD to reconcile physical inventories to accounting system inventory and prepares any adjustments necessary.

Fixed Assets

Classify, capitalize, and record fixed assets items and capital expenditures (additions, transfers, retirements)
Calculate and record depreciation and amortization
Maintain depreciation schedules

- Financial Reporting

Balance sheet and income statement compared to budget provided 10 calendar days after each month-end
Accounts Payable and Accounts Receivable aging provided after each check run
Reports are customized for Client’s specific requirements Provide a “Mock’ profit and loss statement and Balance sheet just prior to period closing and discuss variances with client
Provide weekly sales and ranking reports
Handle escheatment as instructed by client

- Quarterly Tax Filing

Sales and use tax filings (for some clients this may be monthly for city business license and tax filings)
Payroll tax filings (941)

- Payroll

Time cards, after approval, will be scanned and uploaded to TAD prior to payday
TAD completes payroll and client prints, signs and distributes paychecks
Prepare employee earnings statements complete with current pay period and year-to-date wages, taxes, and adjustments
Prepare department summaries of month-to-date payroll data in addition to customized reports specific to Client
Prepares timely and accurate notifications of tax liabilities and deposits
Completes Year end W-2 forms
Respond to requests for employee verifications
Process and submit garnishment payments
Respond to employee payroll inquiries
Prepare and file new hire reporting to state
Prepare, file, and pay all Federal, State, and local payroll taxes
Reconcile health insurance payments and make payroll deductions when required
Prepare necessary HR reports such as turnover
Allocate payroll expenses for multi-store employees
Prepare and process payroll accruals when necessary

Your CPA manager's primary responsibilities involve supervision of the bookkeeping and data entry, ensuring the integrity and accuracy of your accounting system. On a monthly basis, they close the books, prepare your financial reports (balance sheet, profit and loss statements), review your outstanding payables and aging receivables and check your cash flow to help identify specific areas that need attention. Your CPA will present this information so you will be able to understand your company’s financial position each month.

Bookkeeping and Internal Accounting Solution for Franchises

TADAccounting provides complete outsourced bookkeeping services to franchise owners and managers. We use procedures developed to address the daily operations of individual stores and reporting requirements of corporate management, based on our experience working with our franchise clients.

TADAccounting leverages technology to provide a seamless interface between the franchise back office system (FBOS), your accounting software (i.e. QuickBooks) and our accounting services staff. Our system allows you to get real-time financial information, print checks and run reports from any Internet connection. The efficiency of using a remote bookkeeping service eliminates the need for a bookkeeper at each location, while providing a point of contact to the franchisor.

Included in our Full Charge Bookkeeping Package for franchises are the following services:

Optional Services

Depending on the nature of your business or your current financial situation, you may need customized services to accomplish specific company objectives. With our supplemental services, you can get current on back-work or get assistance preparing for an annual audit. Our affordable add-on choices are listed below, but if you need something not listed please check with us, as we try to accommodate all of your accounting needs.

Our goal is to manage your complete accounting system. If you are interested in additional accounting assistance, call your CPA Manager to schedule a free consultation.

Services Overview

Comprehensive Accounting Management Package

Bookkeeping and Internal Accounting Solution for Franchises

Optional Services